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Presentation template · Corporate

Project kickoff meeting template

This project kickoff meeting template gives every new project a strong start in about 45 minutes. The kickoff meeting agenda covers the goal, what success looks like, who does what, the risks people see and how the team will work, and everyone answers on their phone so concerns surface on day one, not in week six. Every slide has notes on what to say and how long to spend.

  • 14 slides
  • About 45 min
  • 6 slides the room answers
  • Presenter notes on every slide
Use this template, freeSee every slide
Project kickoff illustration

Every slide, in order

What the room sees on screen. Times are a plan for a group of 20 to 40; the notes under each slide in the app say what to say and how to use the answers.

  1. Light dotted background with a rocket lifting off between two flags

    Project kickoff: [Project name]

    [Team name], [Date]. Phones out.

    01Title1 min

  2. A white dotted background with small drawings in two corners

    Today

    • Warm-up
    • Why this project
    • What success looks like
    • Who does what
    • Risks and ways of working
    • Your questions

    02Text + image2 min

  3. A white dotted background with small drawings in two corners

    One word for how you feel about this project

    Words appear here as people send them

    03Word cloud2 min

  4. A coloured dotted background with a rocket lifting off between two flags

    Why this project

    The problem, the goal and how we will know we got there.

    04Text + image1 min

  5. A white dotted background with small drawings in two corners

    The goal

    • Problem: [problem]
    • Goal: [goal]
    • Done means: [measure]
    • First milestone: [milestone], [date]
    A rocket lifting off between two flags

    05Text + image4 min

  6. A white dotted background with small drawings in two corners

    How clear is this?

    • I understand why we are doing this
    • I know what done looks like
    • The first milestone feels realistic

    Not at allCompletely

    06Rating scale3 min

  7. A white dotted background with small drawings in two corners

    Who does what

    • Lead: [name]
    • [Role]: [name]
    • [Role]: [name]
    • Decisions by: [name or group]

    07Text + image4 min

  8. A coloured dotted background with a rocket lifting off between two flags

    Risks and ways of working

    What could go wrong, and how we will work together.

    08Text + image1 min

  9. A white dotted background with small drawings in two corners

    What could stop this project from succeeding?

    09Open text5 min

  10. A white dotted background with small drawings in two corners

    How should we work together? Most important first

    1. A short weekly check-in
    2. One shared board for all tasks
    3. Decisions written down
    4. Quick feedback, early and often
    5. Clear owners for every task

    10Ranking3 min

  11. A white dotted background with small drawings in two corners

    Your questions

    Questions from the room appear here, with upvotes

    11Q&A8 min

  12. A white dotted background with small drawings in two corners

    How confident are you that we will hit the first milestone?

    • Very confident
    • Fairly confident
    • Not sure yet
    • Worried

    12Poll2 min

  13. A white dotted background with small drawings in two corners

    Next steps

    • First milestone: [milestone], [date]
    • Working agreement: [top two]
    • Top risk owner: [name]
    • First check-in: [date]

    13Text + image2 min

  14. Light dotted background with a rocket lifting off between two flags

    Let's go

    First check-in: [date]. Questions any time to [name].

    14Title1 min

How to run it

  1. Use the template and fill in the parts in [brackets]: project name, goal, milestones and roles.
  2. Press Present. People join with the PIN or QR code; risks and questions are anonymous.
  3. Follow the notes under each slide and write down every risk and question.
  4. Send the recap after the meeting: goal, owners, first milestone and the date of the first check-in.

Run of show

StartsSlideMinutes
0:00TitleProject kickoff: [Project name]1
1:00Text + imageToday2
3:00Word cloudOne word for how you feel about this project2
5:00Text + imageWhy this project1
6:00Text + imageThe goal4
10:00Rating scaleHow clear is this?3
13:00Text + imageWho does what4
17:00Text + imageRisks and ways of working1
18:00Open textWhat could stop this project from succeeding?5
23:00RankingHow should we work together? Most important first3
26:00Q&AYour questions8
34:00PollHow confident are you that we will hit the first milestone?2
36:00Text + imageNext steps2
38:00TitleLet's go1

Questions about this template

What should a kickoff meeting agenda include?

The goal, how success will be measured, who does what, the main milestones, the risks the team sees and how you will work together. This template covers each in order.

How long is the kickoff meeting?

About 45 minutes. For a small project, drop the ways of working slides and finish in 30.

Can we run it online?

Yes. Share your screen in the video call and everyone joins on their phone or laptop with the same PIN.

Is the project kickoff template free?

Yes. Using the template is free, and so is running it: the Free plan includes 15 activities and up to 100 people per session. Paid plans for bigger rooms start at $7 a month.

Do people need an app or an account?

No. They join in their phone or laptop browser with the PIN or QR code on the screen. No app and no account.

Photos and sources

  • Light dotted background with a rocket lifting off between two flags: RiLiFi, CC0
  • A coloured dotted background with a rocket lifting off between two flags: RiLiFi, CC0
  • A white dotted background with small drawings in two corners: RiLiFi, CC0
  • A rocket lifting off between two flags: RiLiFi, CC0

More for this event

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Present it live with your group.

People join from their phones with a PIN. No app to install, free for up to 100 people per session.

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